PARISHVILLE - Parishville town officials are looking to make town hall roof improvements and have received three bids from contractors interested in completing the work.
Town engineer John Carr discussed the project, which will include a paint job, as well as a cleaning and power brushing of the roof at last week’s town board meeting.
“At (Town Supervisor Rodney G. Votra’s) request, we put together a Request for Proposal. ... We sent it out to 25 or so contractors,” Mr. Carr said. “(Town Clerk) Connie McGuire received three quotes.”
Ms. McGuire received bids from Duane’s Construction (North Lawrence) for $18,630, Churchill & Son Inc. (Clayton) for $26,100 and W.J. Farley Roofing Inc. (Gouverneur) for $36,750.
“We tracked Farley down and he’s a nice guy but we wanted to see what the deal was - if he knew something that somebody else didn’t. He basically took a real strict interpretation of the OSHA requirements and said he would have to put up stakes up around the building,” he said. “We didn’t specify anything that was very out of the ordinary, and we used an RFP process because the state comptroller’s office said we had to do a RFP as opposed to a full advertised bid for anything less than $35,000.”
Councilwoman Kari Tremper suggested that the town update their procurement policy, which other towns in the county have recently done.
“Can’t we just make a new one? Now we can make a decision now on what we want for procurement and then we don’t have to worry about trying to find the last one,” she said.
“With the procurement policies - the state comptroller issues suggested wording for the thing and we fill in the town’s name and pass the damn thing,” Mr. Carr said.
“Ok, so let’s do it. I make a motion that we make a new procurement policy that has to go out to bid if it’s over $20,000? Isn’t that what you said was the base?” Ms. Tremper asked.
“State comptroller allows you to go no higher than $20,000 for materials or labor or $35,000 for materials and labor,” Mr. Carr responded.
Town officials approved a motion to update their procurement policy with the new figures last week.
While they did not accept a bid for the project yet, town officials are leaning toward Duane Construction for the labor.
“We reviewed his bid and didn’t find any mistakes,” Mr. Carr said. “He would guarantee completion of the painting by Sept. 1. However, he asked if he could begin working in two to three weeks. So I asked him, ‘How long is it going to take you?’ He said probably five days with four main crew members.”
“How far out do you think we could push the project as far as into the fall?” Mr. Votra asked.
“Well you probably wouldn’t want to start much after Aug. 15. He really only needs four or five days but four or five days of good weather are dependent on forces other than me,” Mr. Carr said.